Applicant Privacy Policy

Last updated: January 24, 2023

This Applicant Privacy Policy explains how Uttara Agro Industries (“we”, “us”, “our”) collects, uses, stores, and shares personal information submitted through our careers/application form at Uttara.co.in

If you are applying from outside India, your information may be processed in India. Where required, we will implement appropriate safeguards for international transfers.

1) What we collect

When you apply, we collect the information you provide, including:

• Identity & contact: name, email, phone, location/city, LinkedIn URL.
• Application details: position applied for, cover letter/message, preferred start date.
• Documents: CV/resume and any certificates (e.g., PDFs, DOC/DOCX, ZIP).
• Technical: page URL of the form, date/time of submission, IP address and basic device data (security/logging).
• Cookies/anti-spam (if enabled): we may use reCAPTCHA or similar tools to prevent abuse.

2) Why we use your data (purposes & legal bases)

We process your data to:

• Review your application and communicate with you (pre-contractual steps/legitimate interests).
• Assess qualifications and suitability for the role (legitimate interests).
• Arrange interviews and manage hiring steps (pre-contractual steps/legitimate interests).
• Maintain hiring records and improve our recruitment process (legitimate interests).
• Comply with legal obligations (e.g., record-keeping, responding to lawful requests).
• With your consent (e.g., to keep your profile for future openings). You may withdraw consent at any time: [contact email].

3) How we collect your data

• Directly from you via our application form (WordPress + Contact Form 7).
• Optional: If you share links (e.g., LinkedIn/portfolio), we may view publicly available info on those pages.

Note: By default, Contact Form 7 emails submissions to us and does not store them in the WordPress database unless a plugin like Flamingo is installed. If we enable such storage, we will store your submission on our site’s database as described below.

4) Where we store and process data

• Email/Inbox: Applications are delivered to [inbox/service, e.g., Google Workspace Gmail or your mail server].
• Website/Hosting: [Your hosting provider], located in [country/region].
• File storage (if used): We may save CVs/certificates in [cloud storage solution, e.g., Google Drive/OneDrive] for the hiring team.

5) Sharing & recipients

We may share your data with:

• Internal teams involved in hiring (HR, hiring managers, relevant executives).
• Service providers (website host, email/SMTP service, security/anti-spam, cloud storage, IT support) under confidentiality and data-processing terms.
• Legal/regulatory authorities when required by law.
  We do not sell applicant data.

6) Retention

• Active hiring round: We retain data for the duration of the recruitment process.
• If unsuccessful: We typically keep your application for [e.g., 12 months] to consider you for future roles and for record-keeping, unless you ask us to delete it sooner.
• If you consent to talent pool retention: We keep your data for up to [e.g., 24 months] or until you withdraw consent.

7) Security

We use reasonable administrative, technical, and physical safeguards to protect your information (e.g., access controls, TLS encryption in transit, principle of least privilege). No method of transmission or storage is completely secure; we cannot guarantee absolute security.

8) Your rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you.
• Correct inaccurate or incomplete data.
• Delete your data (subject to legal obligations).
• Object to or restrict certain processing.
• Withdraw consent where processing is based on consent.
• Data portability (where applicable).

To exercise these rights, contact us at contact@uttara.co.in We may need to verify your identity. You may also have the right to lodge a complaint with your local data authority.

9) International transfers

If we transfer your data outside India we will implement appropriate safeguards as required by law (e.g., contractual clauses or equivalent protections).

10) Automated decision-making

We do not use automated decision-making or profiling that produces legal or similarly significant effects in our hiring process.

11) Minors

Our careers page is intended for adults. We do not knowingly accept applications from individuals under [minimum age, e.g., 18].

12) Third-party links

Your application may include links to third-party sites (e.g., LinkedIn). Their privacy practices are governed by their own policies.

13) Changes to this policy

We may update this policy from time to time. The updated version will be posted on this page with a revised “Last updated” date.

14) Contact

Uttara Agro Industries
E-11, G-Floor,  Dynamic Grandeur,

Wadachiwadi, Undri, Pune 411060
Email: contact@uttara.co.in
Phone: +919518370594

Anti-Spam / reCAPTCHA

This site may be protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Database Storage (Flamingo or similar)

In addition to emailing submissions, we store application data (including attachments) in our website database so our hiring team can track and respond efficiently. Data is restricted to authorized staff and follows the retention periods above.